Invoice Processing Services

Outsource invoice processing services to us for a faster and more efficient way to manage your invoices, ensuring timely processing and improved cash flow.

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365 Operating Services

30+

Processing languages

1200+

Experienced employees

100%

Data security &
Quality Assurance

Do you want to simplify the process of receiving, processing, and posting your invoices by digitizing unstructured invoices?

Processing invoices manually leads to slowing down business operations and also ultimately affects your client’s experience.

Invoice or e-invoice processing can prove to be a troublesome process that requires a lot of time and resources. It also has a weak point as incorrect invoices can bring on harsh, negative impacts on businesses.

DIGI-TEXX applies expertise in technologies such as: AI OCR (Artificial Intelligence Optical Character Recognition), Machine Learning, Deep Learning and NLP (Natural Language Processing) combined with in-house operators to boost the invoice automation process and achieve the maximum possible data accuracy.

The service can be flexibly operated both offline at DIGI-TEXX and online on the client’s system.

Trusted by more than +200 clients from home & Abroad

Invoice processing services we offer

We provide accurate and cost-effective industry-optimized services to streamline your business processes. Our experienced and professional staff ensures high-quality and accurate data. Here’s a brief overview of our services:

Invoice Management Service

Our invoice management solutions are the most comprehensive in the market. Our services will empower you to effortlessly match purchase orders to invoices, handle checks and cash seamlessly, and accurately log every transaction.

Invoice Automation Service

Looking for an automated invoice service to validate data, ensure correct codes, and save operating time? Our system can capture, digitize, and extract data from digital and paper invoices with computer vision and optical character recognition.

Dental billing service

DIGI-TEXX offers a full-service dental billing solution. This includes patient data entry, claim verification, claim submission, and payment posting. Their primary focus is on growing your account receivables with an efficient management system at hand.

Medical billing service

We provide a flexible, confidential, and professional medical billing facility. Our experienced staff aims to recover maximum payment for you. DIGI-TEXX matches you with a trusted independent billing company that knows the industry and will optimize your reimbursements.

You’re gonna love dIGI-TEXX

Managers from many kinds of businesses turn to DIGI-TEXX to enhance their client’s digital experiences.

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Our Deployment Models

Our Invoice Processing Software For a Comprehensive Automation Solution

Our invoice processing specialists use advanced scanning technology and the latest invoicing software to provide quick and precise invoice processing solutions. Our software allows us to capture accounts payables and invoices in either electronic or paper format, translate them, classify them, and input the data into your financial system.

DIGI-TEXX’s invoice processing services are adaptable to the unique requirements of clients’ specific industries. We provide customization workflow upon your operating models. There are 3 typical steps:

Whether an invoice is received via mail, as a PDF attached, scanned handwritten forms, image, or as an e-invoice, our system will automatically classify if the received document is an invoice or not. Our algorithm sorts out all ads, spam, and other non-invoice documents.

By applying NLP technologies, DIGI-SOFT’s system – an in-house platform will analyze three sections: header, footer, and body of the invoice. The engine itself detects the invoice’s logo and billing information (date, address, tax code, etc…).

Then, the engine will compare the information with the data provided by the clients to ensure the invoice is matched. If the invoice data is matched with the client’s data, the system will extract and export data in different formats (HTML, CSV, JSON, etc.), then return it to your system. However, when an unmatched case appears, our engine will alert and request verification.

Before applying DIGI-XTRACT to extract data, DIGI-SOFT will detect all the fields on the invoice, this we call the auto-detection step. By doing this, the OCR engine only needs to extract a specific predefined field instead of reading the entire invoice which is time-consuming. 

At DIGI-TEXX, we constantly enhance the confidence level of our AI engine to improve output’s accuracy rate which will be a stepping stone to autonomous process control.  

With the latest Machine Learning technologies, our algorithm is able to learn, adapt, and process new invoice forms in different languages and formats.

Let us answer your questions

Our team of experts is here to answer any questions you may have and provide you with a free consultation. If you don’t see an answer for you below, feel free to send us a message.

Proper invoice processing is crucial for any business in today’s digital environment. It involves receiving and approving supplier invoices, determining the best payment date, and ensuring accurate recording in the general ledger. A prompt payment schedule and efficient record keeping system are essential to avoid supplier problems.

DIGI-TEXX’s Invoice Processing automates payment processing, reducing turnaround time and eliminating the need for vendors to chase payments. Automation saves time by removing manual inputting of data into multiple systems, while still providing full visibility into the accounts payable process. Unpaid bills are sent on time, making both businesses and vendors happy. DIGI-TEXX’s solution ensures timely payments, building trust between a company and its vendors.

An invoice processing service automates the invoicing process, saving businesses time and money. During sign-up, businesses provide their contact information, account details, and indicate their current invoicing system.

After sign-up, businesses can upload invoices and track their status. The service handles sending invoices and following up on payments, resulting in reduced accounting and administrative costs.

Businesses have the option to handle invoicing in-house, use third-party software, or outsource to an invoice processing service. Generally, using an invoice processing service offers the most benefits due to their expertise, costs, and scalability.

When choosing an invoice processing service, the cost is always a major consideration. However, it’s important to remember that you get what you pay for.

The cost of invoice processing services varies based on the size and complexity of your business, ranging from a few hundred to several thousand dollars per month. While choosing the cheapest option is tempting, this may not be the best decision in the long run.

Don’t choose invoice processing companies based only on cost. Consider the balance between price and value they provide.

Cheaper services are often less reliable and may not offer the same customer service or features as more expensive options. Furthermore, they may not be able to scale as your business grows.

At DIGI-TEXX, we are confident that we can provide your business with scalable and optimized solutions at an affordable price.

How does our invoice processing methodology work?

We create an optimized N-step process to provide an efficient, secure, and comprehensive database development environment.

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Your Industry will benefit the most from our services

DIGI-TEXX implements automation invoice process tools and models to provide a comprehensive solution for various industries. There are several invoice processing use cases across many industries:

Hospitality

With our invoice processing solutions, we help hospitality businesses automate and streamline their invoice management.

E-COMMERCE

We unburden E-commerce businesses by eliminating manual tasks and paper-based processes and improving cash flow by tracking and reconciling payments.

HEALTHCARE

We assist healthcare organizations to streamline their payment processing workflows by handling invoices from medical equipment providers, pharmaceutical companies, and insurance providers.

You don’t see your industry here? Contact us

What makes us a suitable invoice processing service provider for you?

Outsourcing your invoice processing needs to us provides a range of benefits, including:

Reduced fraud risk

Process invoices automatically help reduce the risk of fraud by applying a better tracking, validating, and monitoring platform like DIGI-SOFT.

Cost savings

By reducing manual labor and minimizing errors, businesses can save on operational costs, freeing up resources that can be used to grow the business.

Service capability

We can easily provide 24/7 service capability considering the time-zone differences and other factors.

100% Data accuracy

Depending on the complexity of the industry and the language used on the invoice, our automation technology can process from 92% to 97% of the entire process. We ensure 100% data accuracy guaranteed by our experienced workforce.

Seamless quality control process

A centralized quality control step helps both internal and external audit processing be more straightforward. At DIGI-TEXX, we utilize our experienced workforce to support handling exceptional cases to guarantee higher levels of data accuracy.

Compliance with the country’s regulations

E-invoice processing and VAT compliance are one of the top challenging parts for many companies, especially for those that operate in different countries with different legal regulations. DIGI-TEXX ensures all invoices will be issued and archived according to the nation’s regulations by complying with GDPR, ISO 9001:2015, and ISO/IEC 27001:2013.

All language support

We do data processing of invoices in more than 30 languages

Our exemplary project delivery capacity

Our digital transformation solutions add value to any business (from small to large enterprises) around the world.

Our 20 Years of Proven Track Record

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Global Invoice Processing

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Automated Data Extraction Solution

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our other reliable services you can benefit from

DIGI-TEXX’s wide selection of related services is tailored to your company’s needs and delivered by accomplished experts.

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LOCATION

Ho Chi Minh City, Vietnam

Headquarters: Quality Tech Solution Complex, District 12

Office 1: Deutsches Haus, District 1

Office 2: Khai Hoan Building, District 11

Vi Thanh City, Hau Giang, Vietnam

Fukuoka City, Japan

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