24/7
365 Operating Services
30+
Processing languages
1200+
Experienced employees
100%
Data security &
Quality Assurance
Reduce workloads
increase productivity
convert physical records into manageable digital assets
In a hybrid world of paper and electronic information, unified information allows businesses to save time and effort in searching for documents. This enables easy access and the ability to share with others quickly and remotely.
DIGI-TEXX has gained experience by completing over 217 successful digital archiving and document scanning projects for international businesses in various industries: banking, insurance, healthcare, e-commerce, government and NGOs, and historical archive.
Organizations have documents that cannot be relocated, confidential records that must remain on the client’s premise, or extensive document archives that are impractical to transfer. Our on-premise scanning service brings scanning equipment and expertise to digitize the physical assets at the client’s premises.
Scanning Documents
We transform your paper records into a digital, searchable, and easily accessible system.
A5
A4
A3
A2
A0
ANY SIZE
The documents can be scanned either in black and white or like-for-like as per originals. Our document scanning equipment can handle document sizes as small as a train ticket and up to A3 size. Large documents such as maps, plans, and technical drawings up to A0 are scanned on our wide-format scanners.
Digital archiving & document scanning services we offer
We provide accurate and cost-effective industry-optimized document scanning services to streamline your business processes. We offer several types of document and paper scanning services:
CLASSIFICATION & DUPLICATION CHECK
DIGI-TEXX scanning agents check duplicate documents before the scanning step to minimize the number of duplicated scanned documents.
SCANNING SERVICES
INDEXING
Indexing data fields predefined by clients, including but not limited to:
- Project name
- Location
- Year
- Content
- From Page to Page
- Dispatch code
- Department
- Naming Convention
- Document category
QUALITY ASSURANCE
- Check the image quality of the scanned documents
- Notify any documents with poor image quality and require rescan
- Quality control for indexed data
Poor image quality is defined by unclear pictures, blurred information, missing information, or unknown documents.
DATA TRANSFER
After the Quality Assurance step, DIGI-TEXX will export data and transfer it to the clients. The data will be scanned and converted into any format required by our clients.
Commonly supported formats:
- Simple Text Formats: CSV, TSV
- Structured Formats: XLS/XLSX, XML, JSON
- Other Formats: PDF, PNG, JPEG
Popular data transfer methods:
- SFTP
- Cloud Service
- Hard Drive
PHYSICAL STORAGE & DISPOSAL
Physical Storage:
- Before Scanning: DIGI-TEXX picks up client’s physical documents from your office or warehouse and securely transports them to their facility.
- During Scanning: Once at the facility, documents are typically sorted, indexed, and prepared for scanning.
- After Scanning: After being scanned, the physical documents will be boxed and labeled with barcodes. The package will be delivered to the client or third-party warehouse.
Disposal Services: Once documents reach their end-of-life or retention period, our secure destruction services ensure their safe and compliant disposal. This can involve shredding, pulping, or incineration, depending on the sensitivity of the information.
Deployment Models
On-premise Scanning Service
Implement the document scanning services at the client’s office or client-designated location.
Offsite Scanning Service
Implement the document scanning services at DIGI-TEXX document processing operation centers.
Our Comprehensive Digitization Solutions
Industries we cater to
BANKING AND FINANCE
Banks and financial institutions deal with sensitive customer data and financial documents that require proper handling and storage. DIGI-TEXX can streamline its operations, reduce the time and cost associated with paper-based processes, and comply with regulatory requirements.
INSURANCE
Insurance companies have a lot of paperwork to manage, from claims to policies to customer information. Our services help insurance companies store them in a secure and easily searchable electronic format, reducing the risk of losing important documents and speeding up the claims process.
E-COMMERCE
E-commerce businesses generate a lot of paperwork, from invoices and receipts to shipping labels and customer information. Our document scanning & digital archiving services can reduce the risk of errors, speed up order processing, and enhance customer service.
HISTORICAL ARCHIVE
Historical societies, museums, and archives deal with a large volume of paper-based historical documents that need to be preserved for future generations. By digitizing these documents, they can ensure their preservation and make them easily accessible to researchers and the general public.
GOVERNMENT AND nGO
Government agencies generate and manage a vast amount of paper-based documents, from tax forms and legal documents to citizen records and permits. We can help improve their efficiency and transparency, reduce costs associated with storage and retrieval, and provide better access to citizens.
You don’t see your industry here? Contact us
What makes us an ideal digital archiving and document scanning service provider for you?
Our company offers digital storage & document scanning solutions to clients worldwide, delivering high-quality results. Outsourcing your data needs to us provides a range of benefits, including:
Better data security
Our document digitization services guarantee comprehensive information security following the information security management system (ISMS) based on the ISO 27001 standard with GDPR compliance.
Affordable price
We offer affordable pricing based on your conversion volume or dedicated resource packages. Our prices are highly competitive in the market.
One-Stop Scanning Package
Our scanning services handle the entire process from digitization to storage with the latest scanning equipment, enabling a comprehensive digital transformation journey.
Scalable Service
Scanning large paper or microfilm archives on-site offers convenience, efficiency, and simplicity. This enables you to manage large-scale document scanning projects without the usual logistical difficulties.
Let us answer your questions
Our team of experts is here to answer any questions you may have and provide you with a free consultation. If you don’t see an answer for you below, feel free to send us a message.
Our exemplary project delivery capacity
Our digital storage & document scanning company adds value to any-sized business around the world. Let’s take a look at success stories from our clients.
Our 20 Years of Proven Track Record
DIGI-TEXX VIETNAM 20th Anniversary
Reaching a new height
Our Dynamic and Experienced Employee
DIGI-SPORT
An exciting sports festival
Straight-Through Process for Customer Onboarding
Insurance
Intelligent Document Processing
Automated Insurance Claims
Insurance
Intelligent Document Processing
Global Invoice Processing
Logistics
Automated Data Extraction Solution
Let’s get in touch!
We are a trusted digital archiving & document scanning service provider with over 20 years of experience. Fill out the form below and we will be in touch shortly.
At DIGI-TEXX, we take your privacy seriously and use your personal information only to provide customized services and a great site experience. Read our Privacy Policy
Want to contact us immediately? Call us here
